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Convention Registration

REGISTER AT THE DOOR!
Pre-registration has closed, but you can still register at the door during the convention. We hope to see you there!

REGISTRATION COSTS/OPTIONS

REGISTRATION FAQS

NEED TO CHANGE YOUR REGISTRATION?

At this time, changes to existing registrations must be made onsite when you arrive at the convention. If you need to cancel your registration, please click here.

HOTEL REGISTRATION

See our accommodations page for details.

BECOME AN HEAV MEMBER AND SAVE!

Members save $15 on most adult registration options, plus receive a host of other year-round benefits! A Basic Membership costs just $35 a year. In addition to giving you great benefits, your membership helps us protect and promote homeschooling in Virginia and encourage homeschool families across the Commonwealth. We appreciate your support!

Learn more or become a member today!

FREE ADMITTANCE FOR QUALIFYING PARENTS OF PRESCHOOLERS

As the parents of a preschooler, if you are wondering if home education is right for you and your child, we invite you to come as our guest to learn about the wonderful world of homeschooling! Take a look at our Preschool Page for more details and to see if you qualify.

To all you veteran homeschoolers: Tell a new parent! Invite them to attend. We also offer free how-to-begin workshops for everyone on Thursday. If you have any ideas on how to get the word out, please let us know.

SCHOLARSHIPS ARE ALWAYS AVAILABLE!

Convention is life changing, and we don't want a sincere financial need to keep anyone away. If you--or someone you know--could use a partial or full scholarship to attend the convention, we want to help. We only ask you to do two things: 1. Write a brief letter on your need for a scholarship and bring it with you to registration, and 2. Pay whatever you can afford--whether it's $5, $35, or $10. That's it! Please don't let financial trials keep you away!

REGISTRATION FAQS

registration@heav.org

How can I register?
How soon can I register?
What is the deadline for pre-registering?
May I bring my children with me?
How much does it cost to register?
Are there any exceptions to these registration options?
What if my spouse is unable to attend, or I am not married? May I bring someone along for free on my ticket in place of a spouse?
May I get a discount on my registration by volunteering at the convention?
My child is between 10 and 12 years old--should I register him for the Children's Program or as a youth?
My child (12 and up) wants to volunteer, but not attend workshops. Do I have to register him/her?
I am only able to attend on Thursday and Friday. May I browse the Exhibit Hall on Thursday evening?
I am only interested in the free workshops on Thursday afternoon. Do I need to pre-register?
How do I register for particular workshops I would like to attend?
I have decided to attend the convention at the last minute. May I still register?
I registered for convention, but I am now unable to attend. How do I go about getting a refund?

Q: How can I register?
A: Pre-register online (preferred!), through the mail, or by calling our office at 804-278-9200. You may pre-register until Monday, May 23. If you miss the pre-registration deadline, register at the door when you arrive at the Greater Richmond Convention Center. Please look for the registration area in the lobby of the Exhibit Hall Building. You will save both time and money if you pre-register. (See "What are the advantages of pre-registration?" below.)

Q: How soon can I register?
A: Pre-registration begins on January 12 for members and lifetime members, and on January 19 for non-members. Pre-registration will remain open through May 23. Registration will also be available at the door.

Q: What is the deadline for pre-registering?
A: May 23, 2011. Registrations postmarked after May 23 will be returned, and you will need to register when you come to the convention. 

Q: May I bring my children with me?
A: Children of any age are welcome in the shopping areas when accompanied by a registered adult. Only nursing infants and children 10 and older who have registered and paid for the convention are permitted in the workshops. Parents who plan to attend workshops must make arrangements for their toddlers or other unregistered children to be cared for during workshop sessions. 

Q: How much does it cost to register?
A: Please see the registration costs and options below.

PRE-REGISTRATION FEES

ON-SITE REGISTRATION FEES

*FREE ADMITTANCE FOR QUALIFYING PARENTS OF PRESCHOOLERS
Parents of preschoolers, are you wondering if home education is right for you and your child? If so, we invite you to come as our guest to learn about the wonderful world of homeschooling. Over the three days of convention, you'll get to choose from more than 100 workshop including special sessions on how to begin homeschooling, parenting, learning styles, worldview, family life, raising boys, the mechanics of homeschooling, and MUCH more. You'll also get to visit the Exhibit Hall, which is filled with more 300 booths of the latest and greatest educational materials and resources.

To qualify, your eldest child must be under 5 years of age (your eldest child's fifth birthday must be after June 30, 2011), and you must never have attended an HEAV convention. You will still need to register, but your registration will be FREE! And yes, your registration includes the Used Curriculum Sale (UCS)! You will be allowed to enter the UCS when it opens to on-site registrants on Friday afternoon. (If you want early admission, it is necessary to have two volunteer hours.)

Visit our Preschool Page for more information or to register.

Please Note: Only nursing infants and children 10 and older who have registered and paid for the convention are permitted in the workshops. Parents who plan to attend workshops must make childcare arrangements for their toddlers or other unregistered children.

To all you veteran homeschoolers: Tell a new parent! Invite them to attend. We also offer free how-to-begin workshops for everyone on Thursday. If you have any ideas on how to get the word out, please let us know.

Q: Are there any exceptions to these registration options?
A: Yes, there are three:

Free Shopping - There is free shopping on Saturday, June 11, from 3 to 6 p.m. This allows interested persons to sign in and shop in the Exhibit Hall free of charge. The Used Curriculum Sale will be closed by that time and is not included as part of free shopping.

Free How-to-Begin Workshops - On Thursday, June 9, from 1:30 to 7:30 p.m., we offer four FREE Homeschool Success workshops that introduce prospective or beginning homeschoolers to the wonderful world of home education. All four workshops are open to the public, and there is no need to pre-register. Please come to the Free Workshop Registration table next to Registration in the lobby.

Lifetime Members - Lifetime Members of HEAV and any young adults or youths currently in their household are entitled to attend the full convention free of charge. The Children's Program registration fees still apply, even for Lifetime Member families. You can find out more about becoming a Lifetime Member here. 

Q: What if my spouse is unable to attend, or I am not married? May I bring someone along for free on my ticket in place of a spouse?
A: No. HEAV wanted to encourage moms and dads to attend the convention together, and we didn't want an extra admission cost to stand in the way. A free ticket is not available for any person other than a legal spouse. You may not bring a friend, relative, fiancé, etc., on a free spouse ticket.  

Q: May I get a discount on my registration by volunteering at the convention?
A: No. Volunteers do not receive a discount on registration costs, although they do receive other benefits. Those who volunteer at least two hours at the HEAV Convention will have the opportunity to shop first in the Used Curriculum Sale on Friday morning. This affords volunteers the best selection of materials at great prices!

Q. My child is between 10 and 12 years old--should I register him for the Children's Program or as a youth?
A: Parents may choose whether to register their 10- through 12-year-olds as a youth or for the Children's Program, depending on which the parents feel is more appropriate for their child. Only children 10 years old or older may attend workshops. If your child is restless and uninterested in the workshop topics, the Children's Program will most likely be your best choice. (Workshops are being taped.)

Q: My child (12 and up) wants to volunteer, but not attend workshops. Do I have to register him/her?
A: Yes. All volunteers, including young adults and youths, must be registered to attend the convention. Youths must be registered for either "Shopping Only" (no entry to workshops) or with a “Youth Pass” (allows entry into workshops). BOTH youth volunteers AND their parents must be registered for the convention.

Q: I am only able to attend on Thursday and Friday. May I browse the Exhibit Hall on Thursday evening?
A: In order to enjoy Thursday evening's Exhibit Hall Premiere, you must be registered for a Full-Convention Pass or a Shopping-Only Pass. A Friday-Only Pass does not cover shopping in the Exhibit Hall on Thursday.

Q: I am only interested in the free workshops on Thursday afternoon. Do I need to pre-register?
A: There is no need to pre-register for Thursday's free workshops, but you will need to register on site. Please come to the registration area in the Exhibit Hall Building lobby where you will be able to sign up beginning at 1:30 p.m. on Thursday, June 9.

Q: How do I register for particular workshops I would like to attend?
A: We do not offer registration for individual workshops; please see our registration options. As many as 20 workshops run concurrently during each workshop session. Seating in the workshops is not reserved in advance, but rather fills up on a first-come, first-served basis. We recommend getting to the workshop of your choice several minutes early in order to get a seat--or volunteer as a host/hostess in that workshop to guarantee a seat! If your favorite workshop is full by the time you arrive, you may attend a different workshop where seating is still available. Most workshops are being recorded, so you can order a CD or MP3 of the workshops you missed or the workshops you would like to hear again.

Q: I have decided to attend the convention at the last minute. May I still register?
A: Absolutely! After May 23 you may register at the door in the registration area in the lobby of the Exhibit Hall Building at the Richmond Center. Click here for the on-site registration fees. 

Q: I registered for the convention, but I am now unable to attend. How do I go about getting a refund?
A: All refund requests must be made in writing and must be postmarked by May 31, 2011. No refunds are available after this date. A cancellation fee of $7 will be deducted from your refund amount. No refunds or adjustments will be made at the convention. There are no exceptions to this policy.

*Volunteers are given early shopping at the Used Curriculum Sale from 9 to 10 a.m. on Friday, after which time the sale opens to pre-registered attendees. Admittance time is based on the date of registration. Attendees who register at the door, and parents of preschoolers and non-homeschooling grandparents who attend for free, cannot enter the sale until 3 p.m.